Board Meetings: Difference between revisions

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=== Current Board ===
=== Current Board ===
==== Through December 2025 ====
Chair: William Alan Ritch
William Alan Ritch, Ron N. Butler, Ellie Cook
 
Vice-Chair: David Benedict
 
Recording Secretary: Billy Barefoot
 
Parliamentarian: Robert Drake
==== Through December 2026 ====
==== Through December 2026 ====
David Benedict, Retta Bodhaine, Dave Schroeder
David Benedict, Retta Bodhaine, Dave Schroeder
Line 10: Line 15:
Billy Barefoot, Christa Burton
Billy Barefoot, Christa Burton


==== Through December 2028 ====
William Alan Ritch, Ashley Litz, Ellie Cook
{| class = "wikitable"
{| class = "wikitable"
|[[2026 Board Agendas]]
|[[2025 Board Agendas]]
|[[2025 Board Agendas]]
|[[2024 Board Agendas]]
|[[2024 Board Agendas]]
Line 39: Line 47:
|}
|}


== January 12, 2025 ==
== May 17, 2026 ==
The next meeting will be January 12, 2025 at 2:00pm on Discord
The next meeting will be Sunday, May 17, 2026 at 3:30pm on Discord
 
Agenda:


* Elect officers (Secretary, Treasurer, Vice President, President)
* Secretary's report
* Welcome new Board member, Christa Burton
* Secretary's report (minutes)
* Treasurer's report
* Treasurer's report
* Status of ARTC Mixing Board purchase and extension of deadline
* VP report
** Deals are being found, but Robert needs to put his hands on one to make sure it's really what we want before we shell out the money for it
** Live shows
* Production meeting report (separate meeting will be required to nail all this down, esp script selection)
*** 221B postmortem
** Live productions
*** Father's Day at Academy with Libertycon material
*** Confirmed Performances
*** Libertycon June 26-28
**** ConPossible (Feb  7-9) - Panel only: David, Billy, Robert, Kelley
*** Dragon Con Sept 3-7
**** 221B Con (April 11-13) - Lady Sherlock conclusion for this last iteration of this convention
*** Halloween at RCAC October 29
**** Libertycon (June 20-22)
*** Christmas December 9 at Life University
**** Lend Me an Ear (October, TBD, Tech Only)
** Studio work
**** Dragon Con (Aug 28-Sept 1)
*** Reaper class was taught. Students are asked to pick scripts they want to work on as part of the learning process
*** Sales table status - Oreta has stated to David that she intends to scale back her sales table duties. She will commit to Libertycon and Dragon Con, but others may need to be staffed with other people.
* Georgia Lawyers for the Arts update
*** Proposed Performances
* New tech update (Tascam Soundcraft 16 and Stage Box)
**** Public shows at:
* In-person rehearsal space
***** Academy Theatre (in exchange for us using it as a rehearsal space)
* Awards committee
***** Aurora Theatre
* Shopping list
***** Roswell Cultural Arts Center
** Ribbons
***** Life University
** Printer paper
***** Strand Theatre (separate troupe)
** Business cards
***** Goal here is to try to schedule these in conjunction with confirmed convention performances to avoid having to rehearse a bunch of new stuff
* Set next meeting
***** Due to the difference in time constraints at these venues (1 hour standard at cons, longer at public) additional LOW TECH material would need to be prepared. (Rory, Bumpers, META, etc)
**** Multiverse (Oct 17-19)
**** Conjuration (Nov 14-16)
**** Infinite Realities Comics and Games (reschedule from last Oct, TBD)
**** Fringe Festival (May 27-June 8) - Some question about setup time, Robert is investigating
**** Fringe Audio (pre-recorded material) - Most recent word is that they were full up, despite not meeting the application deadline. David has served as a judge for this in the past and may be able to get an exception made, but maybe not.
** Studio productions
*** In Progress
**** Jeremiah Willstone (Tony Sarrecchia/Anthony Francis project - ARTC is not likely to distribute due to them not wanting to use Audible, but negotiations are ongoing)
**** Probability Broach (Still need Fiona's lines from Chapter 5 and something from someone for Ooloorie (dolphin))
**** Thing on the Doorstep (all VO complete)
**** Rory Rammer (a few stray lines needed for a couple of scripts)
**** Nothing-at-All (into SFX editing phase, estimate 70% complete)
**** Brave Ragnar (line inventory needed - Chris Jones is Producer, but has been very busy)
**** Can You Hear Me? (into Critical Listening phase)
*** Upcoming
**** Jeremiah Willstone
**** The Seven Zombie Hunters
**** Golden Age Action Hour demo
**** Liberty Boys (contract still not signed and author has stopped following up with us. Do we want to reestablish contact or let this go?)
**** There's lots more that could go to the studio, but tracks are piling up with no known timeline for editing. Do we want to let things pile up?


== January 4, 2025 ==
== March 8, 2026 ==
The next meeting will be January 4, 2025 at 2:00pm on Discord
The next meeting will be Sunday, March 8, 2026 at 3:30pm on Discord


[[Media:2025-01-04 BOARD.pdf|Minutes from the abbreviated meeting]]
[[Media:2026-03 BOARD.pdf|Minutes from the meeting]]


* Appoint officers
Agenda:


== December 15, 2024 ==
*Secretary's report
The next meeting will be December 15, 2024 at 2:00pm on Discord
* Treasurer's report
* VP report
** Live shows
*** CONpossible postmortem
*** Daggercon Mar 13-14 (audio drama improv)
*** 221B Con April 10-12 (Lady Sherlock, Scandal in Bohemia)
*** Libertycon June 26-28
*** Dragon Con 40th annivesary Sept 3-7
*** Halloween at Roswell Cultural Arts Center (Thursday, 10/29, 7pm) (Passion of Frankenstein, Tieg O'Kane and the Corpse, Candle Magic)
*** An Atlanta Christmas (Wednesday, 12/9, Life University) (Other dates/venues and script lineup TBD)
** Studio work
*** The Probability Broach
*** Rory Rammer
**** Pirates of Planetoid P tracks
*** Jeremiah Willstone
*** The Thing on the Doorstep
*** Brave Ragnar
*Old Business
**Georgia Lawyers for the Arts
*** Soundbooth and Audible contracts
*** Contracts with writers to ensure who has rights
** Stage box and travel case for new board ordered (special order)
** Will still need travel case for stage box
** Bill and Caran have Cat5e cable we need
** Heinlein titles status
** in-person rehearsal space
* Set next meeting


[[Media:2024-12 BOARD.pdf|Minutes from the meeting]]
== January 10, 2026 ==
The next meeting will be Saturday, January 10, 2026 at 3:30pm on Discord


Agenda
[[Media:2026-01 BOARD.pdf|Minutes from the meeting]]


* Christmas postmortem
Agenda:
* Upcoming appearances
** ConPossible - Panel only. Application must be submitted and con passes may need to be purchased. Sales table would be nice, too.
** 221B Con - Last year for this convention. Tony Sarrecchia is working on providing a satisfactory ending for Lady Sherlock since we've been doing this at this con for a while. May need longer than our usual hour.
** Infinite Realities Games and Comics - reschedule from October, date unknown
** Libertycon
** Dragon Con
* Studio work
** Probability Broach contracts status
** Seven Zombie Hunters
** Golden Age Action Hour


== November 10, 2024 ==
* Elect Chair/Vice Chair
The next meeting will be November 10, 2024 at 2:00pm on Discord
* Appoint Officers
* [[Media:2024-11 BOARD.pdf|Minutes from the meeting]]
* Secretary's report
Agenda
* Treasurer's report
 
* VP report
* October postmortem
** Live shows
** Comic book show postponement
*** Christmas postmortem
** Life University
*** CONpossible Feb 6-8 (Pilgrim Souls plus talkback panel)
** Roswell Cultural Arts Center
*** Daggercon Mar 13-14 (audio drama improv)
* Christmas show 12/13, live rehearsal 12/11
*** 221B Con April 10-12
* Probability Broach contracts update
*** Atlanta Fringe Festival (submissions until 1/31, Festival May 27-June 7)
* ARTC company credit card
*** Libertycon June 26-28
* Upcoming Board elections
*** Dragon Con 40th annivesary Sept 3-7
* Decatur Book Festival - not on Labor Day anymore, we should inquire about doing a show
*** Halloween at Roswell Cultural Arts Center (Dates TBD)
* Budgeting for 2025
*** An Atlanta Christmas (Dates and venue(s) TBD)
 
** Studio work
== September 29, 2024 ==
*** The Probability Broach
* [[Media:2024-09 BOARD.PDF|Minutes from the meeting]]
The next meeting will be September 29, 2024 at 2:00pm on Discord
 
Agenda
 
* Dragon Con postmortem
* October shows
* Probability Broach contracts
* ARTC company credit card
* Affinity/Canva Pro
* Reaper licenses
* SCS licenses/lessons
 
== August 4, 2024 ==
 
* [[Media:2024-08 BOARD.PDF|Minutes from the meeting]]
 
The next meeting will be August 4, 2024 at 2:00pm on Discord
 
Agenda
 
* Amend motion from June 1 meeting to specify that the purchase of the mixing board can be delayed until the end of January (Robert thinks there may be good end of year deals)
* Amend minutes from June 1 meeting to reflect that "Nothing-at-All" has all VO recorded and is deep in post production. Lots of work done, more left to go.
* Website updates
* ARTC company credit card
* Convention ribbons
* Dragon Con bookmarks/playbills
* Academy playbills
* Studio budget
* Production update
** Studio
*** No change since last meeting, but with the new computer up and running that should change soon
*** Rental on 7/20 went well. Company made $240; David made $120 for recording engineering
** Live
*** August 25 - Academy Theatre show
**** GAAH
**** Beyond the Walls of Sleep
**** Dragon's Lament
*** Dragon Con
**** Friday show - Beyond the Walls of Sleep; Dragon's Lament - Comic Book improv to follow
**** Sunday show - The Horseman of the Hollow
**** GAAH left out this year - not sure what happened, but a room didn't get scheduled for it
*** October
**** October 19 - Infinite Realities - GAAH
**** October 23 - Life University - A Pane of Black Glass + TBD
**** October 30-31 - [https://roswellcac.showare.com/ Roswell Cultural Arts Center] - TBD - Seven Zombie Hunters?
*** Christmas
**** No confirmed venues at this time. Need to nail this down if it's not already too late. Aurora? RCAC? Life University?
 
== June 1, 2024 ==
 
* [[Media:2024-06 BOARD.PDF|Minutes from the meeting]]
* [[Media:2024-06 PL.pdf|Profit/loss statement for June 2024]]
* [[Media:2024-06 BS.pdf|Balance sheet for June 2024]]
 
Agenda
 
* Production updates
** Studio
*** Probability Broach
*** Rory Rammer
*** Rory Rammer
*** Nothing-at-All
**** Pirates of Planetoid P tracks
*** Thing on the Doorstep
*** Jeremiah Willstone
*** Jeremiah Willstone (rental/partnership with T. Sarrecchia)
*** The Thing on the Doorstep
*** Demonis (rental)
*** Brave Ragnar
** Live
*Old Business
*** Libertycon
** Soundbooth and Audible contracts
*** Academy Show August 25
** New mixing board acquired
*** Dragon Con
** Additional equipment needed
**** In-person rehearsals for Dragon Con will be at the Academy on 8/21 and 8/28. The 8/25 performance listed above will be Dragon Con material so nothing new will need to be prepared
** Heinlein titles status
*** Halloween
*New Business
*** Christmas
**[[Media:ARTC Objectives 2026.pdf|2026 Plans from Ellie]]
*** 2025 agenda (we need to have our performances mapped out farther in advance)
** Equipment transport issues (green van won't last forever)
* Merch proposals
** In-person rehearsal space
** T-shirts
** Contracts with writers to ensure who has rights
** Lanyards
*** We lost J. Eugene Greene scripts
** Rory Rammer patches
*** We have a good relationship with the Fuller estate, but should codify it
* Marketing proposals
*** Better practices going forward
** Free ad in ATL GoSeeATL.com
** Long-term goals beyond 2030
** Possible advertising in theatrical playbills around town, including professional and high school productions
** Set next meeting
* Equipment update proposals
** Mixing board (Robert has identified [https://www.sweetwater.com/store/detail/Sonicview16XP--tascam-sonicview-16xp-16-channel-digital-live-sound-mixer-and-integrated-recorder this board] as an excellent candidate for our needs)
** ARTC editing computer ([https://pcpartpicker.com/list/x2PCWt proposed parts list])
** New boom mic stands needed
** Website maintenance
*** About $1000 paid in 2023, but updates happened in Jan, Feb, and Nov
*** Annual plan would cost $1400/yr ($350/qtr) but updates would happen quarterly
*** Probably need more info
* Sales team
** Need additional people trained on it
** Neither David nor Oreta can spearhead this - someone else will need to be found to wrangle the volunteers
 
== March 3, 2024 ==
[[Media:2024-03 BOARD.pdf|Minutes from the meeting March 3, 2024]]
 
== January 21, 2024 ==
[[Media:2024-01 BOARD.pdf|Minutes from the meeting January 21, 2024]]
 
[[Media:BS-12-31-23.pdf|Balance Sheet-January 21, 2024]]
 
[[Media:PL 2023 v 2022.pdf|Profits and Loss-January 21, 2024]]

Latest revision as of 19:21, 12 April 2026

Shortcuts

Back to Business activities page

Current Board

Chair: William Alan Ritch

Vice-Chair: David Benedict

Recording Secretary: Billy Barefoot

Parliamentarian: Robert Drake

Through December 2026

David Benedict, Retta Bodhaine, Dave Schroeder

Through December 2027

Billy Barefoot, Christa Burton

Through December 2028

William Alan Ritch, Ashley Litz, Ellie Cook

2026 Board Agendas 2025 Board Agendas 2024 Board Agendas
2023 Board Agendas 2022 Board agendas 2021 Board agendas 2020 Board agendas 2019 Board agendas
2018 Board agendas 2017 Board agendas 2016 Board agendas 2015 Board agendas 2014 Board agendas
2013 Board agendas 2012 Board agendas 2011 Board agendas 2010 Board agendas 2009 Board agendas
2008 Board agendas 2007 Board agendas 2006 Board minutes 2005 Board minutes 2004 Board minutes

May 17, 2026

The next meeting will be Sunday, May 17, 2026 at 3:30pm on Discord

Agenda:

  • Secretary's report
  • Treasurer's report
  • VP report
    • Live shows
      • 221B postmortem
      • Father's Day at Academy with Libertycon material
      • Libertycon June 26-28
      • Dragon Con Sept 3-7
      • Halloween at RCAC October 29
      • Christmas December 9 at Life University
    • Studio work
      • Reaper class was taught. Students are asked to pick scripts they want to work on as part of the learning process
  • Georgia Lawyers for the Arts update
  • New tech update (Tascam Soundcraft 16 and Stage Box)
  • In-person rehearsal space
  • Awards committee
  • Shopping list
    • Ribbons
    • Printer paper
    • Business cards
  • Set next meeting

March 8, 2026

The next meeting will be Sunday, March 8, 2026 at 3:30pm on Discord

Minutes from the meeting

Agenda:

  • Secretary's report
  • Treasurer's report
  • VP report
    • Live shows
      • CONpossible postmortem
      • Daggercon Mar 13-14 (audio drama improv)
      • 221B Con April 10-12 (Lady Sherlock, Scandal in Bohemia)
      • Libertycon June 26-28
      • Dragon Con 40th annivesary Sept 3-7
      • Halloween at Roswell Cultural Arts Center (Thursday, 10/29, 7pm) (Passion of Frankenstein, Tieg O'Kane and the Corpse, Candle Magic)
      • An Atlanta Christmas (Wednesday, 12/9, Life University) (Other dates/venues and script lineup TBD)
    • Studio work
      • The Probability Broach
      • Rory Rammer
        • Pirates of Planetoid P tracks
      • Jeremiah Willstone
      • The Thing on the Doorstep
      • Brave Ragnar
  • Old Business
    • Georgia Lawyers for the Arts
      • Soundbooth and Audible contracts
      • Contracts with writers to ensure who has rights
    • Stage box and travel case for new board ordered (special order)
    • Will still need travel case for stage box
    • Bill and Caran have Cat5e cable we need
    • Heinlein titles status
    • in-person rehearsal space
  • Set next meeting

January 10, 2026

The next meeting will be Saturday, January 10, 2026 at 3:30pm on Discord

Minutes from the meeting

Agenda:

  • Elect Chair/Vice Chair
  • Appoint Officers
  • Secretary's report
  • Treasurer's report
  • VP report
    • Live shows
      • Christmas postmortem
      • CONpossible Feb 6-8 (Pilgrim Souls plus talkback panel)
      • Daggercon Mar 13-14 (audio drama improv)
      • 221B Con April 10-12
      • Atlanta Fringe Festival (submissions until 1/31, Festival May 27-June 7)
      • Libertycon June 26-28
      • Dragon Con 40th annivesary Sept 3-7
      • Halloween at Roswell Cultural Arts Center (Dates TBD)
      • An Atlanta Christmas (Dates and venue(s) TBD)
    • Studio work
      • The Probability Broach
      • Rory Rammer
        • Pirates of Planetoid P tracks
      • Jeremiah Willstone
      • The Thing on the Doorstep
      • Brave Ragnar
  • Old Business
    • Soundbooth and Audible contracts
    • New mixing board acquired
    • Additional equipment needed
    • Heinlein titles status
  • New Business
    • 2026 Plans from Ellie
    • Equipment transport issues (green van won't last forever)
    • In-person rehearsal space
    • Contracts with writers to ensure who has rights
      • We lost J. Eugene Greene scripts
      • We have a good relationship with the Fuller estate, but should codify it
      • Better practices going forward
    • Long-term goals beyond 2030
    • Set next meeting
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