Board Meetings: Difference between revisions

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=== Current Board ===
=== Current Board ===
==== Through December 2024 ====
Chair: William Alan Ritch
Billy Barefoot, Alton Leonard


==== Through December 2025 ====
Vice-Chair: David Benedict
William Alan Ritch, Ron N. Butler, Ellie Cook
 
Recording Secretary: Billy Barefoot
 
Parliamentarian: Robert Drake
==== Through December 2026 ====
==== Through December 2026 ====
David Benedict, Retta Bodhaine, Dave Schroeder
David Benedict, Retta Bodhaine, Dave Schroeder
==== Through December 2027 ====
Billy Barefoot, Christa Burton


==== Through December 2028 ====
William Alan Ritch, Ashley Litz, Ellie Cook
{| class = "wikitable"
{| class = "wikitable"
|[[2026 Board Agendas]]
|[[2025 Board Agendas]]
|[[2024 Board Agendas]]
|-
|[[2023 Board Agendas]]
|[[2023 Board Agendas]]
|[[2022 Board agendas]]
|[[2022 Board agendas]]
Line 37: Line 47:
|}
|}


== September 29, 2024 ==
== May 17, 2026 ==
The next meeting will be September 29, 2024 at 2:00pm on Discord
The next meeting will be Sunday, May 17, 2026 at 3:30pm on Discord


Agenda
Agenda:


* Affinity/Canva Pro
* Secretary's report
* Reaper licenses
* Treasurer's report
* SCS licenses
* VP report
** Live shows
*** 221B postmortem
*** Father's Day at Academy with Libertycon material
*** Libertycon June 26-28
*** Dragon Con Sept 3-7
*** Halloween at RCAC October 29
*** Christmas December 9 at Life University
** Studio work
*** Reaper class was taught. Students are asked to pick scripts they want to work on as part of the learning process
* Georgia Lawyers for the Arts update
* New tech update (Tascam Soundcraft 16 and Stage Box)
* In-person rehearsal space
* Awards committee
* Shopping list
** Ribbons
** Printer paper
** Business cards
* Set next meeting


== August 4, 2024 ==
== March 8, 2026 ==
The next meeting will be Sunday, March 8, 2026 at 3:30pm on Discord


* [[Media:2024-08 BOARD.PDF|Minutes from the meeting]]
[[Media:2026-03 BOARD.pdf|Minutes from the meeting]]


The next meeting will be August 4, 2024 at 2:00pm on Discord
Agenda:  


Agenda
*Secretary's report
 
* Treasurer's report
* Amend motion from June 1 meeting to specify that the purchase of the mixing board can be delayed until the end of January (Robert thinks there may be good end of year deals)
* VP report
* Amend minutes from June 1 meeting to reflect that "Nothing-at-All" has all VO recorded and is deep in post production. Lots of work done, more left to go.
** Live shows
* Website updates
*** CONpossible postmortem
* ARTC company credit card
*** Daggercon Mar 13-14 (audio drama improv)
* Convention ribbons
*** 221B Con April 10-12 (Lady Sherlock, Scandal in Bohemia)
* Dragon Con bookmarks/playbills
*** Libertycon June 26-28
* Academy playbills
*** Dragon Con 40th annivesary Sept 3-7
* Studio budget
*** Halloween at Roswell Cultural Arts Center (Thursday, 10/29, 7pm) (Passion of Frankenstein, Tieg O'Kane and the Corpse, Candle Magic)
* Production update
*** An Atlanta Christmas (Wednesday, 12/9, Life University) (Other dates/venues and script lineup TBD)
** Studio
** Studio work
*** No change since last meeting, but with the new computer up and running that should change soon
*** The Probability Broach
*** Rental on 7/20 went well. Company made $240; David made $120 for recording engineering
** Live
*** August 25 - Academy Theatre show
**** GAAH
**** Beyond the Walls of Sleep
**** Dragon's Lament
*** Dragon Con
**** Friday show - Beyond the Walls of Sleep; Dragon's Lament - Comic Book improv to follow
**** Sunday show - The Horseman of the Hollow
**** GAAH left out this year - not sure what happened, but a room didn't get scheduled for it
*** October
**** October 19 - Infinite Realities - GAAH
**** October 23 - Life University - A Pane of Black Glass + TBD
**** October 30-31 - [https://roswellcac.showare.com/ Roswell Cultural Arts Center] - TBD - Seven Zombie Hunters?
*** Christmas
**** No confirmed venues at this time. Need to nail this down if it's not already too late. Aurora? RCAC? Life University?
 
== June 1, 2024 ==
 
* [[Media:2024-06 BOARD.PDF|Minutes from the meeting]]
* [[Media:2024-06 PL.pdf|Profit/loss statement for June 2024]]
* [[Media:2024-06 BS.pdf|Balance sheet for June 2024]]
 
Agenda
 
* Production updates
** Studio
*** Probability Broach
*** Rory Rammer
*** Rory Rammer
*** Nothing-at-All
**** Pirates of Planetoid P tracks
*** Thing on the Doorstep
*** Jeremiah Willstone
*** Jeremiah Willstone (rental/partnership with T. Sarrecchia)
*** The Thing on the Doorstep
*** Demonis (rental)
*** Brave Ragnar
** Live
*Old Business
*** Libertycon
**Georgia Lawyers for the Arts
*** Academy Show August 25
*** Soundbooth and Audible contracts
*** Dragon Con
*** Contracts with writers to ensure who has rights
**** In-person rehearsals for Dragon Con will be at the Academy on 8/21 and 8/28. The 8/25 performance listed above will be Dragon Con material so nothing new will need to be prepared
** Stage box and travel case for new board ordered (special order)
*** Halloween
** Will still need travel case for stage box
*** Christmas
** Bill and Caran have Cat5e cable we need
*** 2025 agenda (we need to have our performances mapped out farther in advance)
** Heinlein titles status
* Merch proposals
** in-person rehearsal space
** T-shirts
* Set next meeting
** Lanyards
** Rory Rammer patches
* Marketing proposals
** Free ad in ATL GoSeeATL.com
** Possible advertising in theatrical playbills around town, including professional and high school productions
* Equipment update proposals
** Mixing board (Robert has identified [https://www.sweetwater.com/store/detail/Sonicview16XP--tascam-sonicview-16xp-16-channel-digital-live-sound-mixer-and-integrated-recorder this board] as an excellent candidate for our needs)
** ARTC editing computer ([https://pcpartpicker.com/list/x2PCWt proposed parts list])
** New boom mic stands needed
** Website maintenance
*** About $1000 paid in 2023, but updates happened in Jan, Feb, and Nov
*** Annual plan would cost $1400/yr ($350/qtr) but updates would happen quarterly
*** Probably need more info
* Sales team
** Need additional people trained on it
** Neither David nor Oreta can spearhead this - someone else will need to be found to wrangle the volunteers
 
== March 3, 2024 ==
[[Media:2024-03 BOARD.pdf|Minutes from the meeting March 3, 2024]]
 
== January 21, 2024 ==
[[Media:2024-01 BOARD.pdf|Minutes from the meeting January 21, 2024]]
 
[[Media:BS-12-31-23.pdf|Balance Sheet-January 21, 2024]]
 
[[Media:PL 2023 v 2022.pdf|Profits and Loss-January 21, 2024]]
 
== December 17, 2023 ==
[[Media:2023-12 BOARD.pdf|Minutes from the meeting December 17, 2023]]
 
== October 22, 2023 ==
[[Media:2023-10 BOARD.pdf|Minutes from the meeting October 22, 2023]]
 
Agenda
 
* Production meeting reports
** Live shows upcoming/recently concluded
*** Infinite Worlds report
*** Foley tech support at Hazelwood Prep - need to supply mics 10/26 and 10/27
*** An Atlanta Christmas - Life University confirmed, Aurora pending
*** CONPossible - Feb 16-18
*** 221B Con - April 12-14
*** Momocon - May 24-27
*** Libertycon - June 21-23
*** Dragon Con August 29-September 2
*** Try to coordinate live shows at Academy and Aurora with this schedule
** Studio report
*** Successful Rory Rammer sessions - Need one more
*** Rental on Wednesday 10/25 at 11:30am
*** Studio lighting
** Budget for 2023-2024
*** Merch
**** Pins and Magnets approved
**** Shirts - need to gather quotes
**** New ARTC editing computer - specs being compiled
**** Mixing board
** 40th Anniversary plans


== September 17, 2023 ==
== January 10, 2026 ==
The next meeting will be Saturday, January 10, 2026 at 3:30pm on Discord


[[Media:2023-09 BOARD.pdf|Minutes from the meeting September 17, 2023]]
[[Media:2026-01 BOARD.pdf|Minutes from the meeting]]
 
== August 13, 2023 ==
The next meeting will be Sunday, August 13 at 4pm on Discord
 
This meeting did not happen due to a lack of a quorum
 
== July 2, 2023 ==
The next meeting will be Sunday, July 2 at 4pm on Discord


Agenda:
Agenda:


* Technology review and update
* Elect Chair/Vice Chair
** Mixing board and other live show equipment
* Appoint Officers
** Editing computer (compatibility issue with current Reaper and legacy plugins)
* Secretary's report
** Network Attached Storage
* Treasurer's report
** Google Grant/AdWords administration
* VP report
 
** Live shows
 
*** Christmas postmortem
[[Media:2023-07 BOARD.pdf|Minutes from the meeting July 2, 2023]]
*** CONpossible Feb 6-8 (Pilgrim Souls plus talkback panel)
 
*** Daggercon Mar 13-14 (audio drama improv)
== May 20, 2023 ==
*** 221B Con April 10-12
[[Media:2023-05 BOARD.pdf|Minutes from the meeting May 20, 2023]]
*** Atlanta Fringe Festival (submissions until 1/31, Festival May 27-June 7)
 
*** Libertycon June 26-28
== March 12, 2023 ==
*** Dragon Con 40th annivesary Sept 3-7
[[Media:2023-03 BOARD.pdf|Minutes from the meeting March 12, 2023]]
*** Halloween at Roswell Cultural Arts Center (Dates TBD)
 
*** An Atlanta Christmas (Dates and venue(s) TBD)
== February 6, 2023 ==
** Studio work
[[Media:2023-02 BOARD.pdf|Minutes from the meeting February 6, 2023]]
*** The Probability Broach
* Strategic plan committee needs to get moving again
*** Rory Rammer
* Grant situation - need meeting with Rivka and Robert to get questions answered
**** Pirates of Planetoid P tracks
 
*** Jeremiah Willstone
== January 8, 2023 ==
*** The Thing on the Doorstep
[[Media:2023-01 BOARD.pdf|Minutes from the meeting January 8, 2023]]
*** Brave Ragnar
*Old Business
** Soundbooth and Audible contracts
** New mixing board acquired
** Additional equipment needed
** Heinlein titles status
*New Business
**[[Media:ARTC Objectives 2026.pdf|2026 Plans from Ellie]]
** Equipment transport issues (green van won't last forever)
** In-person rehearsal space
** Contracts with writers to ensure who has rights
*** We lost J. Eugene Greene scripts
*** We have a good relationship with the Fuller estate, but should codify it
*** Better practices going forward
** Long-term goals beyond 2030
** Set next meeting

Latest revision as of 19:21, 12 April 2026

Shortcuts

Back to Business activities page

Current Board

Chair: William Alan Ritch

Vice-Chair: David Benedict

Recording Secretary: Billy Barefoot

Parliamentarian: Robert Drake

Through December 2026

David Benedict, Retta Bodhaine, Dave Schroeder

Through December 2027

Billy Barefoot, Christa Burton

Through December 2028

William Alan Ritch, Ashley Litz, Ellie Cook

2026 Board Agendas 2025 Board Agendas 2024 Board Agendas
2023 Board Agendas 2022 Board agendas 2021 Board agendas 2020 Board agendas 2019 Board agendas
2018 Board agendas 2017 Board agendas 2016 Board agendas 2015 Board agendas 2014 Board agendas
2013 Board agendas 2012 Board agendas 2011 Board agendas 2010 Board agendas 2009 Board agendas
2008 Board agendas 2007 Board agendas 2006 Board minutes 2005 Board minutes 2004 Board minutes

May 17, 2026

The next meeting will be Sunday, May 17, 2026 at 3:30pm on Discord

Agenda:

  • Secretary's report
  • Treasurer's report
  • VP report
    • Live shows
      • 221B postmortem
      • Father's Day at Academy with Libertycon material
      • Libertycon June 26-28
      • Dragon Con Sept 3-7
      • Halloween at RCAC October 29
      • Christmas December 9 at Life University
    • Studio work
      • Reaper class was taught. Students are asked to pick scripts they want to work on as part of the learning process
  • Georgia Lawyers for the Arts update
  • New tech update (Tascam Soundcraft 16 and Stage Box)
  • In-person rehearsal space
  • Awards committee
  • Shopping list
    • Ribbons
    • Printer paper
    • Business cards
  • Set next meeting

March 8, 2026

The next meeting will be Sunday, March 8, 2026 at 3:30pm on Discord

Minutes from the meeting

Agenda:

  • Secretary's report
  • Treasurer's report
  • VP report
    • Live shows
      • CONpossible postmortem
      • Daggercon Mar 13-14 (audio drama improv)
      • 221B Con April 10-12 (Lady Sherlock, Scandal in Bohemia)
      • Libertycon June 26-28
      • Dragon Con 40th annivesary Sept 3-7
      • Halloween at Roswell Cultural Arts Center (Thursday, 10/29, 7pm) (Passion of Frankenstein, Tieg O'Kane and the Corpse, Candle Magic)
      • An Atlanta Christmas (Wednesday, 12/9, Life University) (Other dates/venues and script lineup TBD)
    • Studio work
      • The Probability Broach
      • Rory Rammer
        • Pirates of Planetoid P tracks
      • Jeremiah Willstone
      • The Thing on the Doorstep
      • Brave Ragnar
  • Old Business
    • Georgia Lawyers for the Arts
      • Soundbooth and Audible contracts
      • Contracts with writers to ensure who has rights
    • Stage box and travel case for new board ordered (special order)
    • Will still need travel case for stage box
    • Bill and Caran have Cat5e cable we need
    • Heinlein titles status
    • in-person rehearsal space
  • Set next meeting

January 10, 2026

The next meeting will be Saturday, January 10, 2026 at 3:30pm on Discord

Minutes from the meeting

Agenda:

  • Elect Chair/Vice Chair
  • Appoint Officers
  • Secretary's report
  • Treasurer's report
  • VP report
    • Live shows
      • Christmas postmortem
      • CONpossible Feb 6-8 (Pilgrim Souls plus talkback panel)
      • Daggercon Mar 13-14 (audio drama improv)
      • 221B Con April 10-12
      • Atlanta Fringe Festival (submissions until 1/31, Festival May 27-June 7)
      • Libertycon June 26-28
      • Dragon Con 40th annivesary Sept 3-7
      • Halloween at Roswell Cultural Arts Center (Dates TBD)
      • An Atlanta Christmas (Dates and venue(s) TBD)
    • Studio work
      • The Probability Broach
      • Rory Rammer
        • Pirates of Planetoid P tracks
      • Jeremiah Willstone
      • The Thing on the Doorstep
      • Brave Ragnar
  • Old Business
    • Soundbooth and Audible contracts
    • New mixing board acquired
    • Additional equipment needed
    • Heinlein titles status
  • New Business
    • 2026 Plans from Ellie
    • Equipment transport issues (green van won't last forever)
    • In-person rehearsal space
    • Contracts with writers to ensure who has rights
      • We lost J. Eugene Greene scripts
      • We have a good relationship with the Fuller estate, but should codify it
      • Better practices going forward
    • Long-term goals beyond 2030
    • Set next meeting
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